Where can I enter confidential candidate info, such as salary details?

Users with Site Admin or Job Admin:Private permissions who have been granted the additional "Can see private notes, salary info, manage offers, and approve jobs/offers" permission will be able to access the Private tab and Offer Details sub-tab (under "On 1 Job") on the candidate's profile page.  

Users with Basic or Interviewer permissions do not have access to the Private tab and Offer Details sub-tab.

The Private tab can be used to:

  • View and edit salary details
  • View and edit private notes, including notes that were entered into the Private Notes field on submitted scorecards

 

The Offer Details sub-tab can be used to: 

  • Create and manage offers

To create and manage an offer, users with this specific permission "Can see private notes, salary info, manage offers, and approve jobs/offers" can navigate to the "Offer Details" sub-tab under the "On 1 Job" tab.

 

 

 

Here's where to go to assign this permission to other users:

Users with Site Admin permissions who have the advanced permission "Can edit another user's advanced permissions" can assign the "Can see private notes, salary info, manage offers, and approve jobs/offers" advanced permission to others by taking the following steps:

  • Click the Configure tab
  • Click Users
  • Click on the name of the user

If the user has Site Admin permissions, the option to assign "Can see private notes, salary info, manage offers, and approve jobs/offers" looks like this:

If the user is a Job Admin, then you will need to update them to become a Job Admin: Private which includes the option "Can see private notes, salary info, manage offers, and approve jobs/offers". 

After assigning the permission, be sure to click Save.

 

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Comments

  • Avatar
    Harvey Alcabes

    This article is now out of date; the offer information now appears on the "Offer Details" tab

  • Avatar
    Karen Situ

    Hi Harvey,

    Thanks for letting us know :) We'll definitely update this information soon!

    Have a great day!
    Karen

  • Avatar
    Karen Situ

    Hi Harvey,

    I wanted to let you know that the article has now been updated! Thanks for bringing it to our attention :)

    Have a great day!

  • Avatar
    Harvey Alcabes

    The (updated) page currently says:

    "Users with Site Admin or Job Admin:Private permissions who have been granted the additional "Can see private notes, salary info, manage offers, and approve jobs/offers" permission will be able to access thePrivate tab and Offer Details sub-tab (under "On 1 Job") on the candidate's profile page."

    The "Can see private notes, salary info, manage offers, and approve jobs/offers" permission is only available to Site Admins. I believe it's automatically granted as part of Job Admin:Private.

    Therefore, I believe this should say:

    "Users with Job Admin:Private permissions for a particular job or users with Site Admin permissions who have been granted the additional "Can see private notes, salary info, manage offers, and approve jobs/offers" permission will be able to access the Private tab and Offer Details sub-tab (under "On 1 Job") on the candidate's profile page."

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